8: Submitting Form Data in VS .NET

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8: Submitting Form Data
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Figure 87: First page of the Data Connection Wizard for setting properties of the e-mail sent when users submit the form
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connection, click Add Click the Add button to create a new submit e-mail connection Figure 87 shows the dialog that appears when you click Add For this example, we ve created a form that lets our in-house consultants send technical issues to the MOI Consulting IT department (The le for this sample is called EmailSubmit) The form consists of elds that ask for the consultant s name and the speci c problem Whenever a user lls out the form to submit a technical issue, the e-mail is sent to helpdesk@MoiConsultingcom, and the consultant is carbon copied For easy categorization in our e-mail client, we ve included the consultant s name in the e-mail subject Since the name of the consultant is in the form data, we use the concat function to combine a string ("A new issue has been submitted by") with the eld data These settings, as well as the static introduction, which is included at the top of the sent e-mail but not seen by the user lling out the form, are shown in Figure 87
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Instead of using static values (such as the To e-mail elds in this sample), you can use a formula to calculate a dynamic value Formulas may be used on any elds, except the Introduction eld, by clicking the formula button immediately to the right of the text box As an example, we used the consultant name as a dynamic value for the carbon copy eld of the e-mail
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When sending e-mail from a browser in a browser-enabled form, the e-mail introduction will always be prepended by [Submitted by user@MoiConsultingcom] , where user@MoiConsultingcom is the user s authenticated credentials on the Windows domain If credentials aren t available or anonymous access is enabled on the site, the e-mail address is replaced by Anonymous
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The next wizard page, as shown in Figure 88, con gures whether and how the form is attached to the e-mail The rst setting, which is not selected by default, sends an e-mail without any attachments The e-mail body contains the current view (which is similar to the Export to Web feature that is always available when lling out the form) The second setting is more comprehensive than the rst Actually, it is similar to the rst but tacks on the form (xml) le as an attachment The default value in the Attachment name text box is Form , but you can choose another name by using the formula builder or simply typing in a static name The formula builder lets you choose one or more form elds and even calculate names In Figure 88, we ve chosen to use the concat function to combine the consultant s name, which comes from the form data, and the date with a hyphen in between If consultant Jack Smith submitted this form on June 5 to report a network outage issue, the e-mail would appear to the helpdesk inbox with the subject Jack Smith-2006-6-5
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8: Submitting Form Data
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Figure 88: Configuring the attachment options for submitting via e-mail
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If the e-mail will be submitted to users who do not have access to the form template location, you will want to enable the Attach the form template to ensure that users can open the form option If you re not whether sure your users will have access, it s a safe idea to attach the template However, if your form template is too large to send via e-mail, you may want to consider a better way to share the template Or you could consider a different type of submit for your form As with anything good in life, such as e-mail submit, there s always an associated (and sometimes hidden) cost Downsides to using e-mail submit include both a hard prerequisite and user intervention Without Outlook 2007, e-mail submit is not possible Users trying to submit a form without Outlook 2007 will receive an error message explaining the requirement Assuming that your users have Outlook 2007, when they submit, they will receive a dialog con rming the e-mail submit on their behalf
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