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could assist the bank in thwarting unauthorized Web access to his account and its information by coordinating with the bank s access control system to allow online banking for his account only from 4:30 a.m. to 5:00 a.m. Access attempts at any other time of the day would be viewed as unauthorized vulnerability scans or hacking attempts and could be dealt with accordingly. With the bank s security team doing some monitoring and working with law enforcement, this approach could facilitate tracking down and prosecuting those attempting illegal access. Access to internal applications such as employees self-administration of benefit plans could be limited to groups of employees by day of week or hours during the day. Alternatively, the benefit process could allow universal access but only be made available during normal working hours at the organization s home office.
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Figure 2-5 An unauthorized IP address constitutes an unfavorable condition.
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These are only a couple of examples of the many ways time controls can enhance the security of sensitive applications and data. Selecting the time controls that would be of value in your organization without sacrificing the utility and usefulness of the application is the design challenge. Time-based access controls should not be considered relics of the past, only used for limiting network access. Controlling access in a creative way by time, date, or day is still a very valuable option for consideration in the security designs of any access model. Figure 2-6 shows how time-based access might work for a commodities broker.
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Figure 2-6 You can control the timing of data release.
Understanding Basic Concepts of Privacy and Data Protection
Controlling Where to Share, Store, and Move Data
If the information composing your identity is stored with you on the deserted South Pacific Island where you live, it will likely move only if you leave the island and take it with you. The options to share the information on the island or to move it off the island with the aid of an empty bottle are presumably under your control. When control over access to data is lost or compromised in any way, that information can be transported anywhere on the planet in seconds, thanks to the Internet. Physical possession of digital data can be put on a keychain storage chip and moved, mailed, or shipped anywhere in the world. (This was always a potential problem in the past with hard-copy data.) Information systems must be integrated with controlling access and data flow points and with features that enable data owners to control where information is shared, along with where it is stored and where it can or cannot be moved. Designs that fall short of adequate security control in this area or that cannot control these elements at all are simply failed designs from a security point of view. Figure 2-7 illustrates part of a retail chain s flowchart.
Controlling Why Data Is Disclosed
The element of why data is disclosed is a hot button with privacy-conscious consumers and for good cause: Identity theft is rampant and results in financial fraud, personal losses, and years of legal hassle for the victims. When cashing a check, most people recoil at a request to add their Social Security number to a check on which the driver s license number is already clearly printed. They ask why a cashier needs an SSN to cash a check. Consumers understand that being asked to show their driver s license at the point of purchase may help prevent fraud. Having an in-depth understanding of why information is being shared with a particular user, business partner, or other defined entity leads to further evaluation of which of the other eight control elements should be pertinent from an access design perspective. You must actively consider what information really needs to be shared for a stated reason. Often decisions are made to collect and use information such as Social Security numbers merely for convenience in creating an account number at a for-profit service business. Social Security number, driver s license number, and date of birth are the keys to identity theft when properly associated with the public domain information of name and address. When these numbers are needed to support a legitimate business process, they should be adequately protected within the organization s computer systems and accessible only to those people and processes directly using them. Using any of these numbers for a displayed account number is no longer appropriate.