STATE AND LOCAL GOVERNMENT ACCOUNTING in .NET

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STATE AND LOCAL GOVERNMENT ACCOUNTING
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NAME OF GOVERNMENTAL UNIT Budget versus Actual Revenue by Revenue Source for Accounting Period June 30, 20XX Fund Type: The General Fund Revenues 015 Real & per revenue recognized 0110 Real & p prop rev recognized Revenue class total 020 Motor vehicle & other excise 0121 M/V taxes current year 0122 M/V taxes prior 1997 0123 M/V taxes 1996 0124 M/V taxes 1995 0125 M/V taxes 1994 0126 M/V taxes 1993 and prior 0127 Boat excise cur yr 1998 0128 Boat excise 1997 0131 MV lessor surcharge Revenue class total 025 Local excise taxes 0129 Hotel/motel room excise 0130 Aircraft fuel excise Revenue class total 030 Departmental & other revenue 0133 Penalties & int-prop taxes 0134 Penalties & int-M/V taxes 0135 Penalties & int-sidewalk 0136 Penalties & interest/tax title 0138 Penalties & int/boat excise 3101 Data processing services 3103 Purchasing services 3104 Recording of legal instruments 3105 Registry division fees 3107 City record/sale of publication 3108 Assessing fees 3109 Liens 3120 City clerk fees 3130 Election fees 3140 City council/sale of publication 3199 Other general services 3202 Police services 3211 Fire services 3221 Civil defense 3301 Parking facilities Revenue class total Exhibit 341 A typical revenue ledger report Budgeted Actual Variance
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$459,449,213 459,449,213 16,000,000 0 0 0 0 0 15,000 0 200 16,015,200 13,500,000 12,400,000 25,900,000 1,000,000 525,000 0 5,000,000 0 100 50,000 150 750,000 10,000 1,600 400,000 250,000 12,000 200 35,000 350,000 1,150,000 40,000 3,350,000 $ 12,924,050
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$460,004,317 460,004,317 22,727,905 2,886,605 32,051 45,378 85,393 2 40,414 155 60 25,817,963 13,580,142 12,960,966 26,541,108 1,746,007 620,124 115 3,835,517 3 6,849 69,038 291 761,238 25,353 914 373,410 231,970 10,633 310 18,691 365,102 1,582,355 161,835 3,775,810 $ 13,585,565
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$ (555,104) (555,104) (6,727,905) (2,886,605) (32,051) (45,378) (85,393) (2) (25,414) (155) 139 (9,802,764) (80,142) (560,966) (641,108) (746,007) (95,124) (115) 1,164,483 (3) (6,749) (19,038) (141) (11,238) (15,353) 686 26,590 18,030 1,367 (110) 16,309 (15,102) (432,355) (121,835) (425,810) $ (661,515)
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344 GOVERNMENTAL ACCOUNTING PRINCIPLES AND PRACTICES
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NAME OF GOVERNMENTAL UNIT Budget versus Actual Expenditures and Encumbrances by Activity for Accounting Period June 30, 20XX Fund Type: The General Fund Expenditures 1100 Human services 011-384-0384 011-387-0387 011-398-0398 011-503-0503 011-740-0741 011-740-0742 011-150-1505 Activity total 1200 Public safety 011-211-0211 011-221-0221 011-222-0222 011-251-0251 011-252-0252 011-251-0253 011-261-0260 Activity total 1300 Public works 011-311-0311 011-331-0331 Activity total 1400 Property & development 011-180-0180 014-180-0183 011-180-0184 011-180-0185 011-188-0186 011-188-0187 011-188-0188 Activity total Exhibit 342 A typical appropriation ledger report RPD-general administration div Real property dept county RPD-buildings division RPD-property division PFD-code enforcement division PFD-administration division PFD-construction & repair div 432,740 1,027,660 6,010,155 1,847,650 504,013 4,677,365 3,063,637 $ 17,563,220 416,569 354,328 6,038,464 1,806,427 458,984 4,697,167 2,808,266 $ 16,580,205 16,171 673,332 (28,309) 41,223 45,029 (19,802) 255,371 $ 983,015 Public works department Snow removal 64,900,000 2,250,000 67,150,000 60,281,837 2,360,326 62,642,163 4,618,163 (110,326) 4,507,837 Police department Fire department Arson commission Transportation-traf c div Licensing board Transportation-parking clerk Inspectional services dept 116,850,000 80,594,068 189,244 13,755,915 542,007 7,520,539 10,004,470 229,456,243 117,145,704 79,587,423 175,670 13,707,890 449,825 7,474,462 10,003,569 228,544,543 (295,704) 1,006,645 13,574 48,025 92,182 46,077 901 911,700 Rent equity board Elderly commission Physically handicapped comm Arts & humanities of ce Vet serv-veterans serv div Vet serv-veterans graves reg Jobs & community services $ 1,330,977 2,534,005 180,283 211,916 2,871,616 158,270 370,053 7,657,120 $ 1,274,531 2,289,549 159,768 207,219 2,506,363 146,392 369,208 6,953,030 $ 56,446 244,456 20,515 4,697 365,253 11,878 845 704,090 Budgeted Actual Variance
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provides for recording the budget appropriation and for applying expenditures and encumbrances (see below) relating to the particular classi cation against the amount appropriated at any date When the managerial control purposes of integrating the budgetary accounts into the general ledger have been served, the budgetary account balances are reversed in the process of closing the books at year end Budgetary accounting procedures thus have no effect on the nancial position or results of operations of a governmental entity
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Encumbrances An encumbrance, which is unique to governmental accounting, is the reservation of a portion of an applicable appropriation that is made because a contract has been signed
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