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Controls embedded in business process applications are commonly referred to as application controls Examples include: Completeness Accuracy Validity Authorisation Segregation of duties COBIT assumes the design and implementation of automated application controls to be the responsibility of IT, covered in the Acquire and Implement domain, based on business requirements defined using COBIT s information criteria The operational management and control responsibility for application controls is not with IT, but with the business process owner IT delivers and supports the applications services and the supporting information databases and infrastructures Therefore, the COBIT IT processes cover general IT controls, but not application controls, because these are the responsibility of business process owners and, as described previously, are integrated into business processes The following list provides a recommended set of application control objectives identified by ACn, for Application Control number Data Origination/Authorisation Controls AC1 Data Preparation Procedures Data preparation procedures are in place and followed by user departments In this context, input form design helps ensure that errors and omissions are minimised Error-handling procedures during data origination reasonably ensure that errors and irregularities are detected, reported and corrected AC2 Source Document Authorisation Procedures Authorised personnel who are acting within their authority properly prepare source documents and an adequate segregation of duties is in place regarding the origination and approval of source documents AC3 Source Document Data Collection Procedures ensure that all authorised source documents are complete and accurate, properly accounted for and transmitted in a timely manner for entry AC4 Source Document Error Handling Error-handling procedures during data origination reasonably ensure detection, reporting and correction of errors and irregularities AC5 Source Document Retention Procedures are in place to ensure original source documents are retained or are reproducible by the organisation for an adequate amount of time to facilitate retrieval or reconstruction of data as well as to satisfy legal requirements Data Input Controls AC6 Data Input Authorisation Procedures Procedures ensure that only authorised staff members perform data input AC7 Accuracy, Completeness and Authorisation Checks Transaction data entered for processing (people-generated, system-generated or interfaced inputs) are subject to a variety of controls to check for accuracy, completeness and validity Procedures also assure that input data are validated and edited as close to the point of origination as possible AC8 Data Input Error Handling Procedures for the correction and resubmission of data that were erroneously input are in place and followed Data Processing Controls AC9 Data Processing Integrity Procedures for processing data ensure that separation of duties is maintained and work performed is routinely verified The procedures ensure that adequate update controls such as run-to-run control totals and master file update controls are in place
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Source: 1996, 1998, 2000, 2005 IT Governance Institute (ITGI) All rights reserved Used by permission
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AC10 Data Processing Validation and Editing Procedures ensure that data processing validation, authentication and editing are performed as close to the point of origination as possible Individuals approve vital decisions that are based on artificial intelligence systems AC11 Data Processing Error Handling Data processing error-handling procedures enable erroneous transactions to be identified without being processed and without undue disruption of the processing of other valid transactions Data Output Controls AC12 Output Handling and Retention Handling and retention of output from IT applications follow defined procedures and consider privacy and security requirements AC13 Output Distribution Procedures for the distribution of IT output are defined, communicated and followed AC14 Output Balancing and Reconciliation Output is routinely balanced to the relevant control totals Audit trails facilitate the tracing of transaction processing and the reconciliation of disrupted data AC15 Output Review and Error Handling Procedures assure that the provider and relevant users review the accuracy of output reports Procedures are also in place for identification and handling of errors contained in the output AC16 Security Provision for Output Reports Procedures are in place to assure that the security of output reports is maintained for those awaiting distribution as well as those already distributed to users Boundary Controls AC17 Authenticity and Integrity The authenticity and integrity of information originated outside the organisation, whether received by telephone, voice mail, paper document, fax or e-mail, are appropriately checked before potentially critical action is taken AC18 Protection of Sensitive Information During Transmission and Transport Adequate protection against unauthorised access, modification and misaddressing of sensitive information is provided during transmission and transport
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