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Change events can be as simple as asking people to think about ways to improve their working and holding a meeting to discuss ideas Team leaders and managers can simply call their teams together and start building a shared vision Such events need a focus; otherwise, people are liable to wander from subject to subject without coming to a consensus To avoid this, decide on a subject beforehand and ask attendees to bring some ideas Questions such as What is good code or How can we improve our quality help focus attendees and help create shared understanding There s a danger of biting off more than you can chew, so it s probably better to tackle the shared vision in a series of discrete steps For example, hold a monthly meeting where you address some of these questions Start at a high level and work your way down to a lower level Have the team reach a consensus on the subject and adopt this as the team standard get someone to write a brief conclusion of what the team decides
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1132 Improvement Worksheet
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Improvement efforts can be given more structure by creating a framework or worksheet within which to ask questions An improvement worksheet can ask a series of basic questions aligned with company goals, such as:
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Did the project deliver on time Was unit testing adequate How much manual testing was needed
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Asking each development team to repeat the exercise every few months serves a number of goals Firstly, teams are challenged to think about what they have been doing Filling in the sheet can expose problems and identify improvements that teams can make immediately Over time, teams can see what issues recurred and how the changes that they made affected their performance Secondly, managers have material that allows them to look across teams at what issues are encountered and how teams are reacting Teams and management can benchmark themselves against other teams and look for opportunities for improvement Finally, both groups have a history that they can go back to and examine, to see how changes result in improvement, to nd out what problems occur regularly and to spot changes in the issues that they face
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Create your own process improvement worksheet What would you like to draw your team s attention to Show the worksheet to your team and managers and get their suggestions for additions to the sheet What would it take to start using the sheet
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In 10 we discussed the need to communicate changes so that people understood what was happening and what was required of them without being overwhelmed by details and becoming fearful of missing something One way of answering people s questions and giving them practical experience is to run a process miniature As software developers, most of the processes that we follow day-to-day are pretty much the same as those of yesterday, last week and even last year The problem that we re working on, and even the technology we re using, may change, but the actual way in which we go about work often doesn t differ much We know what to do because we ve done it before
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So, when you ask people to do something different, they can be a little lost What do I do now What do I do when X happens This is where future memories can help Like actors rehearsing a role, we can practise our new processes through play Having done this, we ll know roughly what to expect; the future is less strange and intimidating, so our fear is reduced Then, when we actually come to work differently we aren t completely lost; we have an idea, a memory, of what will happen next Such miniatures emulate the process that you re aiming for, but on a smaller scale Well-known process miniatures include 59 Minute SCRUM and The Extreme Hour Both of these reduce an iteration to a couple of hours The team get to carry out just about everything they would do in a true iteration, but on a smaller scale and, importantly, in a safe environment By running the miniature in a safe environment, people can make mistakes and experiment without risk They can experience what the future could look like, thus creating future memories, enhancing learning and motivating change for a better tomorrow
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