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construction This was followed by the demonstration of the various features and operations of the prototype application Subsequently, the participants were allowed to experiment with the prototype application by themselves Guidance was given to the participants whenever necessary An evaluation questionnaire was then given to the participants to complete The details of the questionnaire are presented in the next section Questionnaire design A questionnaire was designed to evaluate the prototype application against the end-users requirements for developing the methodology for live capture and reuse of project knowledge The questionnaire comprised three main sections Section A covered the background information about the participant while Section B consisted of 12 questions about the prototype application The questions were further grouped into three subsections: Section 1 Capture of knowledge, Section 2 Representation of knowledge, Section 3 Sharing/Reuse of knowledge and Section 4 Ease of use The participants were requested to provide their answers to the questions using a rating scale from 1 (very poor) to 5 (excellent) Section C provided an opportunity for the participants to identify the most useful features of the prototype application and to put forward their suggestions for improvements to the prototype application Evaluation results The prototype application scored an average 39 out of 50 in the evaluation The results, based on the analysis of the completed questionnaires, are depicted in Table 64 The average ratings of the various sections are presented in subsequent sections Capture of knowledge The participants found the prototype application very capable of enabling the live capture of project knowledge A high average rating of 43 was given to this question The participants were also highly satis ed with the prototype application s capability in terms of capturing the details of reusable project knowledge This was evident by the average rating of 41 given by the participants The third question (ie Question 13 in Table 64) on the validation mechanism of the prototype application received an average rating of 37 This reveals that the participants were con dent that the adopted mechanism can help to ensure the accuracy and correctness of the reusable project knowledge captured A satisfactory average rating of 34 was received on how well the overall methodology copes with avoiding the creation of additional workload The comparatively lower average rating received was due to a rating of 20 given by two participants They saw the need to adapt their companies existing procedures to fully implement the methodology as an additional
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Table 64
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Ratings of key features of the prototype application Average rating (out of 5)
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Sections
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Section 1: Capture of Knowledge
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11 How well does the system enable project knowledge to be captured live (ie as soon as possible after a knowledge is created or identi ed) How complete is the system in capturing the details of a knowledge How well does the validation mechanism ensure the accuracy and correctness of knowledge captured How well does the system cope with avoiding the creation of additional workload 43
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12 13 14
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41 37 34
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Section 2: Representation of Knowledge
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21 22 23 How well does the index page provide users an overall view of all the knowledge captured in the system How well is knowledge organised in the system How well does the template represent the knowledge captured 41 41 39
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Section 3: Sharing/Reuse of Knowledge
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31 How well does the system facilitate the sharing of the project knowledge captured (ie through the provision of access to the knowledge captured through Web, links to additional information in the template for representing knowledge, the search function provided, etc) How well does system achieve the concept of the live sharing of project knowledge captured from a project (ie through allowing users to access of the knowledge via Web and sending email to users once new knowledge is added into the system) How reusable is the knowledge captured (ie during a subsequent project stage or on another project) 41
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