Capture and Reuse of Project Knowledge in Construction in Visual Studio .NET

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retrievable over and over again was required This feature was crucial to help reduce the additional workload created and to make the system as user-friendly as possible A mechanism was also required for:
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The PKM to con gure when the system should send email reminders to him/her to include knowledge capture into the agenda of the coming project meeting/review The PKM to con gure the intervals at which the system should send email reminders requesting all users to add new knowledge into the system
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Solution: Before the system is ready for uploading reusable project knowledge, it needs to be con gured This includes adding information such as the project details, various categories and types of reusable project knowledge and user details Various user interfaces were created for these information to be added into the database These information were then linked to the various dropdown menus on the Add Knowledge Page (see Section 6221 and Figure 62 for details) This enables the users to click to select the required option from the dropdown menus without the need to re-enter the information The various information items required and associated user interfaces created are depicted in Table 61 The mechanism for the PKM to con gure the intervals for sending email reminders to users was achieved through writing an email script for the purpose, and then use the Windows built-in Scheduled Tasks
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Table 61
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User interfaces for capturing repetitive information Information captured Project details, ie: Project title; Project location; Client; Quantity surveyor; Engineering consultant; Architect; Main contractor; Start and completion dates; Duration (automatically calculated and added by the system)
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User interface Add New Project Page
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Knowledge Category and Type Page
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Various knowledge categories and associated de nitions; Various knowledge types and associated de nitions
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The Caprinet system
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function to execute the email script at the required intervals The procedure is as follows: (1) Add a new scheduled task through the Scheduled Tasks function (2) Con gure the new scheduled task to execute this command: C:\ Program Files\Internet Explorer\IEXPLOREEXE http://localhost:2795/CaprikonRI1/reminderaspx Check the option to enable the scheduled task to run at speci ed time (see Figure 66) (3) Con gure the Schedule to run the command on certain day, time and intervals (see Figure 67) (4) Con gure the Setting to stop the task if it runs for 1 minute (see Figure 68) This is to close the window that pops out after the task is executed Managing user information in the system Challenge: The system should only allow the access of registered and authorised users There are two types of registered and authorised users in the system (ie the PKM and other users) The PKM needs to have the access to certain functions, such as that for adding new projects or new members, validating knowledge, deleting a knowledge
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Con gure the Scheduled Tasks to execute the email script
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Capture and Reuse of Project Knowledge in Construction
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Con gure the date, time and interval at which the email script will be executed
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Figure 68 Con gure the Scheduled Tasks to close the pop out window after the task is executed
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The Caprinet system
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item from the database These functions should not be made available to the other users Solution: Microsoft VWD Express 2005 provides a role-based authentication mechanism This mechanism allows the customisation of certain parts of the system to make them available only to the users assigned with certain roles All of the PKM will be assigned the Administrators role, who will have access to the aforementioned functions (eg validating knowledge) Programme codes were written to distinguish the users with different roles when they attempt to access the restricted functions For instance, before the function for validating knowledge is made available to the user, the associated programme will check to ensure that the user has an Administrators role The authentication mechanism can also prevent unauthorised or unauthenticated users from accessing the system (see Excerpt 67) Dissemination of knowledge Challenge: To facilitate live sharing of knowledge captured, the system needs to disseminate the new knowledge captured through emails once the knowledge is entered The emails should be sent only to the users who have opted for receiving the email noti cations Solution: A data eld was rst created in a data table to store user s preference on whether they would like to receive email noti cations Programme codes were then written to send email noti cation to the users who have opted to receive email noti cations when a knowledge item is added into the system The programme codes will also attach a copy of the knowledge submitted together with its topic to the recipients in the email (see Excerpt 68)
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Protected Sub Page_Load(ByVal sender As Object, ByVal e As System EventArgs) Handles MeLoad If UserIsInRole("Administrators") Then FormView4Visible = True FormView4DefaultMode = FormViewModeEdit Else FormView4Visible = False End If End Sub
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