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In the Permissions and Management section of the List Settings page in Figure 1-19, there are several links that allow you to control permissions for the list and manage other aspects of the list The first link in this section called Delete this list allows you to delete the list from SharePoint The second link called Save list as template allows you to save the list as a template that can then be used to create new lists We will describe this feature more in 4, SharePoint Lists, but this allows you to reuse a list you have created in another solution Clicking the link Permissions for this list brings up the Permissions page for the list shown in Figure 1-22 In SharePoint there are three SharePoint permission groups created by default for a list: Team Site Members, Team Site Owners, and Team Site Visitors There are also three permission levels used by default in a list: Contribute, Full Control, and Read As you might expect, Team Site Members have Contribute permission, meaning they can add, edit, and delete items in existing lists and document librar-
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Introduction to SharePoint Site Collections and Sites
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Figure 1-22: Permission settings for a list
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ies Team Site Owners have Full Control permission meaning they have all permissions available, including the permissions to create, modify, and delete lists and libraries Team Site Visitors have read-only access to the web site If you click on the link for a particular permission group, you can add and remove users from it as shown on the Site Actions page in Figure 1-23 A key part of SharePoint is the permission system that allows you to create custom permission groups and even custom permission sets SharePoint allows you even more fine-grained control over permission granted to a particular group There are more granular permissions available for working with lists, sites, and personal views and web pages For example, you could create a new permission group with a custom permission level that is almost the set of permissions in Contribute but does not include deletion of item privileges You might do this because you want to enforce a policy that allows items in a particular list to be deleted only by members of a particular group and not by general users of the SharePoint list A complete discussion of all the permissions that can be used in creating permission levels and groups is beyond the scope of this book, but can be found discussed here: http:// officemicrosoftcom/en-us/sharepointtechnology/HA101001491033aspx
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1: Introduction to SharePoint
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Figure 1-23: Permission group membership page
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The final setting in the Permissions and Management section of the List Settings page in Figure 1-19 is a setting to control the workflow associated with a list We will consider workflow more in 8, SharePoint Workflow, but for now it is sufficient to know that you can associate custom workflow with a list essentially executable code that runs when items in the list are created or changed
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You can define one or more custom workflows and install them to a SharePoint site Workflow can also include forms that are displayed when the workflow is started and configured for a list The workflow can be associated with a particular list as well For example, you might create a custom interview workflow that codifies the steps and the people that must be involved when scheduling an interview with a candidate for a job position
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We ve considered in some detail the options available in the List tab of the List Tools section of the ribbon and the List Settings page for a list All of these tools help configure the list and operate at the list level Users typically will use the Items tab of the List Tools section of the list to add, edit, and delete items from the list Let s consider some of the experiences around the item-editing experience in a list The Items tab of the ribbon is shown in Figure 1-24 In this example, no items have yet been added to the list so most of the ribbon buttons are disabled Clicking the New Item button allows the user to create a new item in the list
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