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7: SharePoint Content Types Column group name Additional column settings
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The Column name is the name that represents the site column One shouldn t underestimate the importance of carefully naming a site column When naming the columns it s good to keep in mind that the column name is going to be used throughout the SharePoint UI It will also be the name that is displayed in the header row of a column when viewing a SharePoint list or document library The same name is used in the Document Panel and content controls in Office Word 2010 documents We will talk about the Document Panel and content controls later in this chapter If you have worked with SharePoint before, you know that there are different types of columns that can be displayed in SharePoint lists and document libraries Each column has an associated data type The column type in SharePoint defines the type of data you want the column to store For example, the column type of the start date column in a task item is Date and time, the column type of a title column for a document library is Single line of text, and the column type of a description column is Multiple lines of text SharePoint supports the following column data types:
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Single line of text Multiple lines of text Choice (menu to choose from) Number (1, 10, 100) Currency ($, , C) Date and Time Lookup (looks up values from a list already on the site) Yes/No (check box) Person or Group Hyperlink or Picture Calculated (calculation based on other columns)
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Column group name is not a required setting for a site column, but it s a good practice to group all site columns into a meaningful column group so
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Introduction to Content Types
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you can find them easier and faster when creating new content types When possible, you should put your site column into a predefined column group rather than creating your own column group Predefined column groups that are already defined in SharePoint are listed below:
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Base Columns Core Contact and Calendar Columns Core Document Columns Core Task and Issue Columns Custom Columns Extended Columns
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Every predefined column group already contains site columns that can be used when creating new content types When developing new content types you should first look to see if there is an existing site column you can use rather than creating a new site column For example, if you need a Description column or a Title column, use the site columns already defined in SharePoint rather than creating your own You should only create your own site column if none of the existing site columns meet your needs The fourth component of the site column includes more detailed options one can set for a site column For example, you can set the column as required, which means that users must enter the data for that column otherwise an error is displayed You can also enforce that the value set in a site column be unique, you can configure a default value, and set the maximum number of characters allowed for the column value Depending on the type of the column there are additional settings that can be specified Later in this chapter we are going to show how to create new site columns from Visual Studio 2010, but for now let s show how to create a new site column from within the SharePoint UI: 1 Open the SharePoint site home page in the Internet browser 2 Click the Site Actions menu 3 Select the Site Settings item in the menu as shown in Figure 7-2 The Site Settings page is opened
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7: SharePoint Content Types
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Figure 7-2: The Site Actions menu
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4 In the Site Settings page, click the Site Columns link under the Galleries header A page showing the list of column groups and columns is displayed as shown in Figure 7-3 5 To create a new site column, click the Create link at the top of the Site Columns page The New Site Column page is displayed as shown in Figure 7-4 6 Type MyColumn in the Column name textbox 7 Leave the column type set to Single line of text 8 Click the New group radio button and type My Columns into the textbox Note that here you can choose to reuse an existing site column group by clicking the Existing group radio button There are additional settings we could specify, but let s just leave the column as it is 9 Click OK to create the column
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