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5 FILE SYSTEM AND PRINT MANAGEMENT FEATURES
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The Print Management console is not just for managing Windows Server 2008 print servers Print servers run Windows Server 2000, 2003, XP, and Vista To add an additional print server, right-click on the Print Servers navigation node item and select Add/Remove Servers from the node s context menu You can browse for new printers or enter in the name of the print server directly to add a server If the local server is not currently displayed in the printer servers list, click the Add the Local Server button, as shown in Figure 5-53
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FIGURE 5-53 The Add/Remove Servers dialog allows new servers to be added or existing
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One of the goals of the Print Management console is to make management of print server environments simpler, especially for the branch of ce with no local administrator to help set up the printers You can statically add a printer by right-clicking the Printers navigation node item for a speci c print server and selecting Add Printer from the context menu This launches the Network Printer Installation Wizard, as shown in Figure 5-54 Other options include adding a printer on a server s existing port, such as LPT, COM devices, a le device, ports associated with terminal services printers, and the XPSPort used for XPS printing to les You might have additional or less ports on your server depending on your hardware Nearly all modern printers are network-based, so our discussion focuses on that for now
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FIGURE 5-54 There are four ways to add a printer via the Print Management console Nearly every printer purchased today has a network capability that automatically grabs an IP address via DHCP but allows static con guration via a simple menu Many home printers even have wireless capabilities After the printer has an IP address and that IP address is known to the administrator, the printer can be added via the Add a TCP/IP or Web Services Printer by IP Address or Hostname option This opens up a new dialog asking for the name or IP of the printer, as shown in Figure 5-55 By default, the Network Printer Installation Wizard auto-detects the type of printer, but it can be manually con gured as a TCP/IP or Web Services
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printer Also notice that by default, the Network Printer Installation Wizard attempts to detect the correct driver to use
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WEB SERVICES FOR PRINTING The concept of Web Services printers might be new to some Web Services are considered the next wave of the Internet evolution It is an architecture to allow applications and services to talk to each other The goal of Web Services printing is to emulate the plug-and-play experience seen when a printer is plugged into a PC via USB; the printer is seen and installed automatically With Web Services printing, you also get better communication between the printer and the print client You can now receive real endof-job completion noti cations from the printer instead of just being noti ed when the job had been sent to the spooler The security of the print communication is assured and that s just the beginning
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5 FILE SYSTEM AND PRINT MANAGEMENT FEATURES
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FIGURE 5-55 The port name can be set to any value, but by default it matches the IP
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After entering the IP address of the printer, the Network Printer Installation Wizard contacts the printer to ascertain information about it, such as make and model, to calculate the drivers it should use If the printer has a driver that is part of the operating system, it is selected automatically However, if it s a newer printer that is not known to the OS, you need to install a new driver or use the Microsoft XPS Document Writer or the Terminal Services Easy Print (The Easy Printer
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driver is covered in 9, Terminal Services ) The Microsoft XPS Document writer is a print-to- le driver that acts like a normal printer target but the output is a le in the XPS format You would never want to use this driver for a real printer, but it is good for printing to an XPS le If you are installing a new printer driver, select the Install a New Driver option This opens a dialog with a list of all the drivers known to the OS You can select a driver to work with the printer or select the Have Disk button to install a new driver from media or the network A list of all printers that are serviced by the driver le selected are displayed Select the relevant driver The nal dialog speci es a name for the printer If you have a large or small environment, give the printer a meaningful name that might describe its type, location, and capabilities (such as color, dual-sided, and so on), as shown in Figure 5-56 The same dialog allows a share to be created for the printer The share has separate location and comment elds, which allows greater detail to be given
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FIGURE 5-56 Creating a new printer share during the Network Printer Installation Wizard A con rmation screen for the settings is displayed Click Next to install any additional drivers that are required and to complete the installation of the printer to the print server The completion dialog displays the status of the driver and printer installation, an option to print a test page, and an