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In a contextual menu for a selection, ensure that each menu item that operates on an object can be applied to each object in the selection (That is, ensure that the set of menu items for the selected objects is an intersection, not a union) When designing contextual menus, follow the rules in Table 7
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Window Management and the File Menu
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The correct design for an application's File menu depends on how the application manages windows that display top-level objects A window's top-level object is the object that the window represents--such as a file, mailbox, or computer In most applications, users create top-level objects or open them by choosing the New item or Open item from the File menu Some applications have one or more variants of these menu items--for example, New, New, New Object, or New Window To determine whether your application's File menu needs one or more of these variants, you need to decide how the application will manage windows that display top-level objects For example, your application might either:
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Open a new window for each top-level object Reuse a single window for all top-level objects
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This section helps you decide which menu items to include for creating and opening top-level objects The section is based on several example File menus, each for a different type of window management For general information and guidelines about the File menu, see Typical File Menu
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When Window Reuse Is the Default
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This section provides examples of window-management styles that, by default, open and create objects in the primary window from which a user has chosen the New or Open menu item For examples of styles in which the default action is to open a new window, see When Opening a New Window Is the Default
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Using a Single Primary Window
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Figure 34 shows the File menu of an application with only one primary window The File menu's New and Open menu items always reuse that primary window
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Figure 34 File Menu for an Application's Only Primary Window
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Typically, such a File menu is suitable only for simple applications whose users need to view only one object at a time
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Reusing the Current Window and Creating Windows
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In Figure 35, the New and Open items always display objects in the current primary window To create more primary windows, users can choose the New Window item Typically, an application's New Window item displays the same contents as the window from which it was created Alternatively, the New Window item can open a primary window containing nothing or a newly created object
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Figure 35 File Menu for Reusing the Current Window and Creating Windows
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The File menu in Figure 35 is suitable for applications that display one object at a time, but whose users sometimes need to view two or more objects at the same time--each object in its own primary window For example, a user might need to compare two documents In Figure 35, opening an object in a new window requires that users choose two File menu items, in order--the New Window item followed by the Open item Design a File menu like the one in Figure 35 only if a task analysis has shown that users rarely need to open an object in a new window (To learn
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about task analysis, see a book such as User and Task Analysis for Interface Design, described in "Related Books" on page 4)
Reusing the Current Window and Opening Objects in New Windows
In Figure 36, the File menu enables users to open an object in the current primary window or in a new primary window The File menu's Open item reuses the current primary window The Open in New Window item opens an object in a new primary window
Figure 36 File Menu to Reuse the Current Window and Create New Windows
The File menu in Figure 36 is appropriate only if a task analysis has shown both that:
The application's users need an Open menu item and an Open in New Window item--for example, to compare two objects by displaying one in the current primary window and the other in a new primary window Most of the users prefer to open an object in the current primary window