Budgets in .NET

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Figure 31-2: This dialog box takes you through the steps for creating a new budget.
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6. Choose whether you want to create the budget from scratch or from the previous year s actual data. If you choose to create the budget from scratch (as discussed in the next section), you must manually enter amounts for each account that you want to track. If you create the budget from the previous year s actual data, QuickBooks automatically enters the monthly totals from last year for each account in the budget. 7. Click Finish to create the new budget.
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Creating budgets from scratch
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You may establish a budget for any type of account in the Set Up Budgets window from scratch, manually entering each projected account, rather than basing them on prior year projections. To create a budget from scratch, follow the steps in the previous section, and select the option Create a Budget from Scratch or click the Clear button after completing all of the questions in the dialog box so that you have a worksheet for a new budget on your screen, like the one shown in Figure 31-3.
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Figure 31-3: A worksheet for a new budget created from scratch.
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If you are entering a Balance Sheet account (asset, liability, or equity), enter the projected ending account balance for each month in the Budget Amount column. If you are setting up a budget for an income or expense account, enter the projected amount of the income or expense for each month. To set up a budget for a speci c account, follow these steps: 1. From the drop-down menu, select the type of accounts and the time frame for which you want to create a budget. 2. Enter the budgeted amount for each account in the appropriate column name of the account for which you want to create a budget. 3. You can enter one budget amount for the entire project, or you can do a month-by-month budget. If you want to budget by the month, either enter a budget amount for each month individually or enter the rst month s total and use the Fill Down option described next to complete the budget. 4. Click Save (or OK to save and close the window).
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Budgeting for a Customer:Job
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QuickBooks enables you to set up a budget for a particular Customer:Job, which is to re ect all the accounts included within that particular Customer:Job. You can set up a budget for each individual Customer:Job on
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your company s list. To set up a budget for a speci c Customer:Job, follow these steps: 1. From the Company menu, choose Planning & Budgeting, then Set Up Budgets, and then click Create New Budget. 2. In the Create New Budget dialog box, choose the scal year for the new budget; then choose Pro t and Loss (income and expense) accounts. 3. Select Customer:Job in the dialog box that appears, as shown in Figure 31-4.
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Figure 31-4: Setting up a budget with Customer:Job detail.
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4. Choose whether you want to create the budget from scratch or from the previous year s actual data. 5. Click Finish to create the new budget.
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Budgeting by class
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Budgeting by class can give you unique insight as to the performance of your company s various sectors, divisions, or activities. It is a useful tool for planning and analyzing your company s performance in critical areas. To create a Budget by Class, follow these steps: 1. From the Company menu, choose Planning & Budgeting and then Set Up Budgets. If a budget currently exists, the most recent budget will be displayed in the Set Up Budgets window; otherwise a window containing default data from prior periods appears (see Figure 31-1). 2. Click Create New Budget. The Create New Budget dialog box appears. 3. Select the year and type of budget that you want to create, and click Next. 4. Select Class from the dialog box that appears, and click Next (see Figure 31-4).
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