Accounting for Borrowed Funds in .NET

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Accounting for Borrowed Funds
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A loan is another accounting event outside the normal course of business. You must account for both the receipt of borrowed funds and for the corresponding liability. To set up a liability account to track the loan, follow these steps: 1. Go to Lists Chart of Accounts. 2. Click the Account button and choose New from the drop-down list. 3. In the Type eld, enter Other Current Liability or Long-Term Liability depending on the term of the loan. The window shown in Figure 29-6 appears.
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Figure 29-6: This window is used to set up the liability account to track a loan.
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4. In the Tax Line eld, associate a tax line with the account or indicate that it is <Unassigned>. 5. Enter the appropriate information in the Name, Subaccount Of, Description, and Bank Acct. No. elds. 6. If this is a new loan, enter 0 as the opening balance. If it is an account that was established prior to your QuickBooks start date and you are entering historical data, enter the current balance and the name for the loan account. You may also enter a description, if you wish. To recognize receipt of the loan proceeds, follow these steps: 1. From the Chart of Accounts window, click the Activities menu button and select Make Deposits from the pop-up window. The window shown in Figure 29-7 appears.
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Figure 29-7: The receipt of loan proceeds is recorded using this window.
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2. Select the payment to deposit from the Payments to Deposit window, and click OK. The Make Deposits window appears. 3. Select the account into which you want to deposit the funds, and verify the transaction date (the current date appears by default). 4. In the Received From column, note from whom the amount was received. 5. In the Amount column, enter the amount of the loan. 6. In the From Account eld, enter the name of the account that you created to track the loan. 7. Click Save & Close or Save & New.
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Recording Capital Contributions
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It takes money to make money, and generally it takes lots of capital to start a business. Usually these startup funds come from owners who receive an equity interest in the company.
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Amounts contributed by the owners are called capital contributions.
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To record capital contributions, follow these steps: 1. From the Chart of Accounts window, click the Activities menu button and select Make Deposits from the pop-up menu. 2. Select the payment to deposit from the Payments to Deposit window, and click Next. The Make Deposits window appears. 3. In the Deposit To eld, enter the name of the account in which you will deposit the funds. 4. In the Received From column, indicate the name of the person or entity making the capital contribution. 5. In the Amount eld, enter the amount of the capital contribution. 6. Enter the appropriate equity account to be credited in the From Account eld. You may either choose an existing account using the scroll bar in this eld or set up a new equity account. (If you are setting up a new account, indicate Equity as the Type.) 7. Fill in the payment method and check number as appropriate. 8. Click Save & Close or Save & New.
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A distribution of capital to the owner of a company reduces the owner s equity account. Do not confuse a distribution of capital with payment of a salary. These are two different types of accounting transactions.
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A distribution to the owners that is not attributable to salaries or wages is commonly referred to as a draw. A draw reduces the balance in the equity account. You must establish an account to track the draw and the transaction itself.
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To set up an account to track draws, follow these steps: 1. Go to Lists Chart of Accounts. 2. Click the Account menu button and choose New from the pop-up menu. 3. Enter Equity in the Type eld. 4. Enter a descriptive name for the account such as Owner s Draws. 5. (Optional) Enter any appropriate information in the Subaccount Of, Description, Note, and Tax Line elds. 6. Enter the opening balance for this account and complete the As Of date eld if applicable. 7. Click OK. To record an owner s draw, follow these steps: 1. From the Chart of Accounts window, click the Activities menu button and select Write Checks from the pop-up menu. 2. Select Bank Account and make the check payable to the owner receiving the distribution. 3. In the Account eld, enter the name of the equity account you have set up to track owner s draws. 4. Enter the amount of the draw. 5. Click Save & Close or Save & New.
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