Scenario #1: Paying for goods at the time of receipt in .NET

Integrated European Article Number 13 in .NET Scenario #1: Paying for goods at the time of receipt
Scenario #1: Paying for goods at the time of receipt
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This is a called a cash transaction because you are paying for the goods at the time you receive them with cash or its equivalent a credit card or check. Delivery and payment occur in a single transaction, so the vendor is not extending you any credit. To pay by check and update your inventory accounts, follow these steps: 1. Go to Banking Write Checks. 2. Select the name of the bank account from which you want to issue the check. 3. Enter the name of the vendor in the Pay to the Order Of eld. 4. Enter the date of the check (if different from the current date) and any memo information you wish to appear on the check. 5. Click the Items tab. 6. If a purchase order exists for these Items, you are prompted to receive against the open purchase order as soon as you select a vendor name. Indicate the quantity and cost of the Items you are receiving if they are different from what is shown on the purchase order. Or, if there is no purchase order for the Items, enter the Items and their cost in the bottom portion of the screen as shown in Figure 18-5. 7. If you are charging a speci c Customer:Job, enter it next to the Item. 8. If there are expenses such as shipping or tax that are not associated with a speci c Item, click the Expenses tab and enter them in the elds shown in Figure 18-6. 9. Enter the amount of the check or click the Recalculate button to automatically calculate the check amount based on the Items and expenses that you have entered. If you enter an amount on the check that does not agree with the Items and expenses listed below, a message displays that tells you the transaction is not in balance and asks you to make sure the amounts in the detail area agree with the amount being paid. 10. Click the Print button to print this check now, or select the To Be Printed checkbox to print this check as part of a batch of checks to be printed later.
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Figure 18-5: Paying for inventory by check.
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Figure 18-6: Enter expenses that are not associated with a speci c Item in the elds that appear when you click the Expenses tab.
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18 Working with Inventory
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If you are paying for inventory Items by credit card, follow these steps: 1. Go to Banking Record Credit Card Charges Enter Credit Card Charges.
2. Make sure that the credit card you want to use appears in the Credit Card eld. 3. Enter the name of the vendor in the Purchased From eld. 4. Click Charge or Credit. 5. Enter the date and reference number of the transaction. 6. Click the Items tab. 7. If a purchase order exists for these Items, you are prompted to receive against the open purchase order as soon as you select a vendor name. Indicate the quantity and cost of the Items you are receiving if they are different from what is shown on the purchase order. Or, if there is no purchase order for the Items, enter the Items and their cost in the bottom portion of the screen as shown in Figure 18-7.
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Figure 18-7: Paying for inventory by credit card.
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8. If you are charging a speci c Customer:Job, enter it next to the Item. 9. If there are expenses such as shipping or tax that are not associated with a speci c Item, click the Expenses tab and enter them in the elds displayed.
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When you pay for Items at the time of purchase by credit card or check and follow the steps outlined above, QuickBooks automatically updates your inventory quantity and cost of goods sold. It also keeps track of which goods have been received against a purchase order and how many are still outstanding.
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