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The Submit button may be available if you select the Allow users to submit this form option in the Submit Options dialog when you design the template Submitting a form in the browser is a very similar experience to submitting a form using InfoPath In fact, browser form templates support all submit options, even all of the advanced settings such as custom messages and all After submit actions If Close the form is chosen as the After submit action, the
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14: Introduction to Forms Ser vice s
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form can behave in different ways depending on how it was opened If the form was opened from a SharePoint library or a link from another Web page, the form will close by redirecting to that previous library or page If the source location cannot be determined, closing the form results in a simple The form is closed message that replaces the form itself We discuss form-closing behavior in more detail when addressing the Source parameter in the Filling Out Browser Forms section
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Save and Save As Buttons
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To enable saving of a browser form, click New from a form library Forms Services detects that you re lling out the form from a library and shows the Save and Save As toolbar buttons (Of course, they ll show only if they re enabled as shown in Figure 1411) You can save the form at any time by simply clicking the toolbar button when you d like The browser shows a save dialog similar to that shown in Figure 1412 The Save in location is the site in which your form is saved For security reasons, you are restricted to saving the form within the same site collection as the published form template Typing in a required File name saves an XML le with that name in the location speci ed by Save in If you want to revisit the saved le later, simply navigate to the Save in location and click on the le icon If you cannot nd the le but remember where you saved it, you could enter the full location to the le in the browser address bar
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Figure 1412: Saving a form in the browser
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Getting Familiar with Browser Forms
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When we talk about lling out browser forms later in the chapter, we ll see how the Save in location is determined and how you can set it yourself
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The Close button will close the form in the browser, but not the browser itself The purpose of this button is to nalize lling of the current form by closing the session If the Close button is not used to nalize form lling, the session will stay open until it times out from inactivity While letting the session time out is ne, you should make sure that you re using a private computer with a secure connection Not properly closing the form- lling session could lead to someone else continuing to use your session without your knowledge
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Properly Closing a Form-Filling Session
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To ensure a form- lling session is properly closed, either click the Close toolbar button within the form (if the button is available) or just close the Web browser window
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The View drop-down in the toolbar allows the user lling out the form to switch views This drop-down is available only if there are two or more views in the form and if the form template designer chose to show this drop-down in the toolbar Selecting a view from the drop-down switches to the new view within the same browser window This functionality is equivalent to what the InfoPath program offers through the View menu when a form is lled out
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The Print View button is useful, for example, when the user lling out the form wants to print the form for a paper record Using the Print View button in browser forms is discussed at length in 12 Please refer to the Print Views in Browser-Enabled Forms section in that chapter for more information
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