DATABASE BASICS in .NET

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CHAPTER 14 DATABASE BASICS
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Type a name for the field and press . Repeat Steps 3 to 5 to create more fields for the table. When you are finished adding fields, close the table by clicking the Close button ( ). Access prompts you to save the table changes.
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Click Yes. The Save As dialog box appears.
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Type a name for the table. Click OK. Access lists the table among the database objects in the Navigation pane.
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To delete a table, select it in the Navigation pane and press . Access asks you to confirm the deletion before permanently removing the table, along with any data that it contains. Before attempting to remove a table, ensure that it does not contain any important data that you need.
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You can rename fields in any table.To do so, double-click the field label and type a new name. When you finish, press .
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CHAPTER 14 DATABASE BASICS
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CHANGE TABLE VIEWS
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You can view your table data using two different view modes: Datasheet view and Design view. In Datasheet view, the table appears as a grid of intersecting columns and rows where you can enter data. In Design view, you can view the skeletal structure of your fields and their properties and modify the design of the table. For example, you can add fields by typing new field names in the Field Name column. You can also change the field names or change the type of data that is allowed within a field, such as text or number data.
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Switch to Design View 1 Click the Home tab on the Ribbon.
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Click the bottom half of the View button. Click Design View.
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Note: An even quicker way to switch from Datasheet view to Design view is to click the top half of the View button.
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Access displays the table in Design view, showing the table s field properties.
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CHAPTER 14 DATABASE BASICS
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Switch to Datasheet View 1 Click the Home tab on the Ribbon.
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Click the bottom half of the View button. Click Datasheet View.
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Note: An even quicker way to switch from Design view to Datasheet view is to click the top half of the View button.
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Access displays the default Datasheet view of the table.
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If you create a PivotTable, you can use PivotTable view to summarise and analyse data by viewing different fields. You can use the PivotChart feature to create a graphical version of a PivotTable and to see various graphical representations of the data. See the Access help files to learn more about the PivotTable and PivotChart features.
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The Field Properties area enables you to change the design of a field, specifying how many characters the field can contain, whether it can be left blank and other properties.
CHAPTER 14 DATABASE BASICS
ADD OR MOVE A FIELD IN A TABLE
You can add fields to your table to include more information in your records. For example, you may need to add a separate field to a Contacts table for mobile phone numbers. Alternatively, you may need to add a field to a table that contains a catalogue of products to track each product s availability. If you built your database from a predefined template, you may find that the order in which fields appear in the table does not suit your needs. If so, you may want to move a field so that it appears before another field to suit the way you type your record data. Fortunately, Access makes it easy to move a field in your table to change how you view and enter record data.
Add a Field 1 Open the table to which you want to add a field in Datasheet view.
Click a column header. Access will add the new field to the right of the column you select. Click the Fields tab. In the Add & Delete group, click the button for the type of field you want to add (here, Text). Access adds the new field.
Move a Field 1 In Datasheet view, click the column header for the field you want to move.
Drag the column to a new position in the table. The
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changes to . A bold vertical line marks the new location of the column.
Release the mouse button. Access moves the field to the new location.
CHAPTER 14 DATABASE BASICS
DELETE OR HIDE A FIELD IN A TABLE
You can delete a field that you no longer need in a table. For example, if you are working on a database of employee contact information that contains a Pager field, but your company no longer supports the use of pagers, you might opt to delete that field. When you remove a field, Access permanently removes any data contained within the field for every record in the table. If your table contains fields that you do not want to view on a regular basis but that you do not want to delete, you can hide them. For example, a table containing a catalogue of products might include a field indicating the country in which the product was manufactured information that you may not need to view on a regular basis. When you are ready to view the field again, you can easily unhide it.