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You can add columns and rows to your worksheets to include more data. For example, you might need to add a column or row in the middle of several existing columns or rows to add data that you left out the first time you created the workbook. With Excel, you can add columns and rows using the Insert button on the Ribbon or using the Insert dialog box. You are not limited to inserting new columns and rows one at a time; if you want, you can insert multiple new columns and rows at once.
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Add a Column 1 Click the heading of the column to the right of where you want to insert a new column.
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Click the Home tab on the Ribbon. Click the Insert .
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Click Insert Sheet Columns.
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Note: You can also right-click a column heading and click Insert.
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Excel adds a column. A smart tag icon ( ) may appear when you insert a column; click it to view a list of options that you can apply.
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Add a Row 1 Click the heading of the row below where you want to insert a new row.
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Click the Home tab on the Ribbon. Click the Insert .
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Click Insert Sheet Rows.
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Note: You can also right-click a row heading and click Insert.
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Excel adds a row. A smart tag icon ( ) may appear and you can click the icon to view a list of options that you can assign.
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To insert multiple columns and rows, select two or more columns and rows in the worksheet; then activate the Insert command as described in this section. Excel adds the same number of new columns and rows as the number you originally selected.
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To open the Insert dialog box, click a cell, click the Insert on the Home tab and click Insert Cells.Then click Entire Row or Entire Column and click OK. Excel adds a row or column above or to the left of the active cell.
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You can freeze portions of your worksheet to keep them visible as you scroll to view other data. This is especially handy in large worksheets. For example, you might freeze a column or row to keep the labels in view as you scroll to other areas of your worksheet to view the data in that column or row. You cannot scroll the area that you freeze, but you can scroll the unfrozen areas of the worksheet. When you are finished viewing these other areas of your worksheet, you can unfreeze the column or row you froze.
Click the cell to the right of the column or below the row that you want to freeze. Click the View tab on the Ribbon. Click the Freeze Panes Click Freeze Panes. You can also choose to freeze a row of column headings or a column of row titles. Excel freezes the areas above or to the left of the selected cell (depending on whether you are scrolling up and down or left and right). .
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To unlock the columns and rows, click the Freeze Panes and then click Unfreeze Panes.
You can assign distinctive names to the cells and ranges of cells that you work with in a worksheet. (A range is simply a rectangular group of related cells; a range can consist of a single cell.) Assigning names to cells and ranges makes it easier to identify their contents and can also help you when deciphering formulas. (Formulas are discussed in 10.)
Select the cells comprising the range that you want to name. Click the Formulas tab on the Ribbon. Click the Define Name button. The New Name dialog box opens.
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Type a name for the selected range in the Name field.
You can add a comment or note about the range here. For example, you might indicate what data the range contains.
Click OK.
Excel assigns the name to the cells.
To go to a range, click the and click the name Name of the range of cells to which you want to move.
You can delete Excel data that you no longer need. When you decide to delete data, you can choose whether you want to remove the data from the cells but keep the cells in place or delete the cells entirely. When you delete a cell s contents, Excel removes only the data. When you delete a cell entirely, Excel removes the cell as well as its contents, with the existing cells in your worksheet shifting over to fill any gap in the worksheet structure. In addition to deleting single cells, you can delete whole rows or columns.