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CHAPTER 5 FORMATTING TEXT
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FORMAT WITH STYLES
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Suppose you are writing a corporate report that requires specific formatting for every heading. Instead of assigning multiple formatting settings over and over again, you can create a style with the required formatting settings and apply it whenever you need it. A style is a set of text-formatting characteristics. These characteristics might include the text font, size, colour, alignment, spacing and more. In addition to creating your own styles for use in your documents, you can apply any of Word s preset styles. These include styles for headings, normal text, quotes and more.
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Create a New Quick Style 1 Format the text as desired and then select the text.
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Click the Home tab on the Ribbon. Click the More button ( the Styles group. ) in
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Click Save Selection as a New Quick Style.
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The Create New Style from Formatting dialog box appears.
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Type a name for the style. Click OK. Word adds the style to the list of Quick Styles.
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CHAPTER 5 FORMATTING TEXT
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Apply a Quick Style 1 Select the text that you want to format.
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Click the Home tab on the Ribbon. Click a style from the Styles list.
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Note: You can click the More button ( to see the full palette of available styles.
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Word applies the style.
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To remove a style that you no longer need, from the Home tab, display the full Quick Styles palette, right-click the style that you want to remove and click the Remove from Quick Style Gallery command. Word immediately removes the style from the Quick Styles list. To customise an existing style, apply it to some text.Then, with the text selected, click the Home tab, click the Change Styles button and click the type of change that you want to make. For example, to switch fonts, click the Fonts option and then select another font.
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CHAPTER 5 FORMATTING TEXT
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APPLY A TEMPLATE
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A template is a special file that stores styles and other Word formatting tools. When you apply a template to a Word document, the styles and tools in that template become available for your use with that document. Word comes with several templates preinstalled; in addition, you can create your own. Of course, one way to apply a template to a document is to select it from the list of document types in the New screen that appears when you create a new Word document. Alternatively, you can attach a template to an existing document, as outlined here.
With the document to which you want to apply a template open in Word, click the File tab. Click Options.
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The Word Options window opens.
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Click Add-Ins. Click the Manage Click Templates. Click Go. .
CHAPTER 5 FORMATTING TEXT
The Templates and Add-ins dialog box opens.
Click to select the Automatically update document styles check box. Click Attach. The Attach Template dialog box opens.
Locate and select the template you want to apply. Click Open. Word applies the template. The styles used in the document are updated to reflect those appearing in the template.
The easiest way to create a template is to base it on an existing Word document. With the document on which you want to base your template open in Word, click the File tab and click Save As.The Save As dialog box opens; locate and select the folder in which you want to save the template, type a name for the template in the File Name field, click the Save as Type , choose Word Template and click Save. Word saves the template in the folder you chose.
CHAPTER 5 FORMATTING TEXT
CREATE COLUMNS
You can create columns in Word to present your text in a format similar to a newspaper or magazine. For example, if you are creating a brochure or newsletter, you can use columns to make text flow from one block to the next. If you simply want to create a document with two or three columns, you can use one of Word s preset column settings. Alternatively, you can create custom columns, choosing the number of columns you want to create in your document, indicating the width of each column, specifying whether a line should appear between them and more.
Create Quick Columns 1 Select the text that you want to place into columns.
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Click the Page Layout tab on the Ribbon. Click the Columns button. Click the number of columns that you want to assign.
Word places the selected text in the number of columns that you specify.
CHAPTER 6 ADDING EXTRA TOUCHES
Create Custom Columns 1 Select the text that you want to place into columns.
Click the Page Layout tab on the Ribbon. Click the Columns button. Click More Columns. The Columns dialog box appears.
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Click a preset for the type of column style that you want to apply.
You can specify the number of columns here. You can set an exact column width and spacing here. You can specify whether the columns apply to the selected text or the entire document. You can include a vertical line separating the columns.