Common Speci cation De ciencies in .NET

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30.5 Common Speci cation De ciencies
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Under the Terms and Conditions (Ts&Cs) of the contract, the System Developer must perform to the SPS requirements that are owed down to lower level development speci cations. Therefore, lacking a de nitive set of SPS requirements, you may want to consider an AT RISK solution that expresses your organization s interpretation of the ambiguous requirements. A copy of the document should be provided through contracting protocol to the Acquirer s Contracting Of cer (ACO). Author s Note 30.1 The point above highlights the need to THINK SMARTLY up front about requirements and AVOID this situation. You will nd executives and impatient people who insist that you move on and not worry about interpretations. Besides, it s perfectly clear to me! BEWARE! Any time investment and energy spent up front clarifying SPS requirements BEFORE they become contract obligations will be signi cantly less costly than after Contract Award. When you conduct the System Requirements Review (SRR), SPS defects and de ciencies should be addressed with the Acquirer. The requirements defects and de ciencies discussion and decisions should be recorded in the SRR meeting minutes. If the Acquirer refuses to allow corrections via contract modi cation, they may acknowledge via the Acquirer Contracting Of cer (ACO) your chosen approach. Therefore, document your design assumptions and include open distribution or accessibility of that portion of the SDN to the Acquirer. Author s Note 30.2 Every contract and situation is different and requires decision making on its own merits. Professionally and technically speaking, the Acquirer and System Developer should emerge from the SRR with no outstanding issues. The reality is: 1. The Acquirer may have to settle for a negotiated acceptance of the system AS IS with known de ciencies at system delivery. 2. The System Developer may be UNABLE to perform to the terms and conditions (Ts&Cs) of the contract. All stakeholders need to emerge from the contract as winners! Therefore, AVOID this problem and resolve it up front during the proposal phase or not later than the SRR and throughout the System Development Phase, as appropriate.
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If you analyze speci cation requirements practices in many organizations, there are a number of de ciencies that occur frequently. These include: De ciency 1: De ciency 2: De ciency 3: De ciency 4: De ciency 5: De ciency 6: De ciency 7: De ciency 8: De ciency 9: De ciency 10: Failure to follow a standard outline Speci cation reuse risks Lack of speci cation and requirements ownership Specifying broad references Reference versus applicable documents Usage of ambiguous terms Missing normal, degraded, and emergency scenario requirements Speci cation change management Over-underspeci cation of requirements References to unapproved speci cations
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Speci cation Analysis
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De ciency 11: De ciency 12: De ciency 13: De ciency 14:
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Failure to track speci cation changes and updates Failure to appropriate time for speci cation analysis Requirements applicability con guration effectivity Dominating personality speci cation writers
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De ciency 1: Failure to Follow a Standard Speci cation Outline
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Many speci cation issues are traceable to a lack of commitment to establish and employ standard speci cation development outlines and guidelines. Standard outlines represent organized lessons learned that re ect problem areas or issues that someone else has encountered and must be corrected in future efforts. Over time they incorporate a broad spectrum of topics that may or may not be applicable to all programs. The natural tendency of SEs is to delete nonapplicable sections of a standard speci cation outline. Additionally, management often dictates that speci c topics are to be deleted because We don t want to bring it to someone s attention that we are not going to perform (topic). The reality is standard outlines include topics that are intended to keep you out of trouble! A cardinal rule of system speci cation practices requires you to provide rationale as to WHY a standard outline topic is not applicable to your program. The rationale communicates to the reader that you: 1. Considered the subject matter. 2. Determined the topic is not relevant to your system development effort for the stated rationale. Thus, if someone more knowledgeable determines later that Yes, it is relevant, you can correct the applicability statement. This is true for plans, speci cations, and other types of technical decision-making documents. Problems arise when SEs purposefully delete sections from a standard outline. Once deleted, the section is out of sight, out of mind. Since contract success is dependent on delivering a properly designed and developed SYSTEM on schedule and within budget, you are better off identifying a topical section as Not Applicable. Then, if others determine that it is applicable, at least you have some lead time to take corrective action BEFORE it is too late. If you follow this guideline and go into a System Requirements Review (SRR), any nonapplicability issues can be addressed at that time. All parties emerge with a record of agreement via the conference minutes concerning the applicability issue. Author s Note 30.3 Remember, the cost to correct speci cation errors and omissions requirements increases almost exponentially with time after Contract Award.
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