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This is the easiest section of the interview summary to write This is where the basic job responsibilities of each interview participant are documented This should not be lengthy or too detailed, but simply provide an overview of what this person s job is at the time of the interview This helps in the future, when people may have changed jobs, to be able to see what perspective they were representing at that time
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Business Themes
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This is the hardest section to document The business theme is a topic that was touched upon during the interview Most likely, the topics are mentioned multiple times A complete description of the topic is needed Think about the heart of the matter Each time something is mentioned, it may be another aspect or detail that, when collected, provides a more complete picture These should be grouped into logical categories of related themes For example, multiple themes may have been mentioned in the area of product development, nance, claims management, sales and marketing, or school accountability Under each of these categories, the individual themes will be described Most of the themes are related to areas of the business itself, but several themes are much more speci c to data and systems These are important, but they should not be the only requirements that are collected
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The Business Side of Data Warehousing
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Business Data
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This section should document the data that was mentioned by the business This is not limited to speci c databases that are managed by IT This must represent all of the different types of data that are used for analysis This will include the data that is captured and stored by the primary application systems within the organization This section should also include a description of spreadsheets or personal databases that are maintained within the business community If the speci c system where this data can be found is identi ed, then it should be noted The lack of a speci c system name should not exclude business data from being listed in the interview documentation
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INFORMAL DATA SOURCES
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The systems community can be myopic about what constitutes a data source Typically, data sources are only considered to be real if the data is stored in a database that is backed up and maintained by computer operations However, from a data warehousing perspective, data that resides outside of this traditional viewpoint must be considered The primary characteristics of data are as follows: There is a process in place to collect the data There is a process in place to validate the data The data is stored The data is distributed to others in the business community Business decisions rely on having this data available This is real data The data may be collected by an administrative assistant over the phone, stored in a spreadsheet, and then e-mailed to all of the managers Through the collection process, anomalies are identi ed because the same person typically provides and enters the data If there are huge differences between the current data collection and the last data collection, then this would be questioned when it is reported The value of including data like this in the data warehouse is that there would be a consistent mechanism for integrating this data with the rest of the data in the data warehouse This data will be used for decision making, whether it is easily linked with data from the data warehouse or not Identify this more informal data during the requirements gathering process Later, techniques for including this information in the environment are explored
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Each of the individual interview documents should be distributed to each interview participant for feedback Once each participant has provided feedback, the updated documents can be published for everyone else to read If the document contains a highly sensitive topic or content, consider excluding this con dential information from the public documents The rest are typically published as part of an overall requirements document
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