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Information about the forecasted revenue for the coming year is needed The forecast must be integrated with actual results to determine performance (continued)
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6
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Providing Business Requirements
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SAMPLE BUSINESS DATA REQUIREMENTS (continued)
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Then, the underlying details can be studied to determine what is driving any variations
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Information about vendors beyond basic contact information is needed This includes which products they can provide, historical information about what has been purchased from them before, and details regarding reliability and quality
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T I P If a person can provide speci c le and eld names of the data while trying
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to identify business data that is needed, you are not talking to the right person Try to identify who receives that data The recipient of the data is likely to be the true business decision maker
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The bulk of the discussion should be focused on the business themes, analyses, and business data There is also a need to understand the current technical environment in more depth
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While most of the emphasis is on business requirements, it is also useful to touch base with the people who are currently responsible for the care and feeding of the primary source systems that are likely to be loaded initially This is where the systems community has the opportunity to share their requirements for the data warehouse This also provides the project team with the chance to get a realistic perspective of the data that is currently used This insight into the source systems or existing reporting environments can help the data warehouse project team to better understand the effort needed to include this data in the data warehouse The information that is discovered during a systems interview should be included with all of the other requirements Most of what is discussed will be used to esh out the business data requirements sections Questions that are useful to discover systems details include the following: What systems collect and maintain this type of data What level of detail is collected How much historical data is available How is the data structured
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Part II
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The Business Side of Data Warehousing
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What type of documentation exists for this data Do the data elements have up-to-date de nitions How accurate is this data Are there any known peculiarities with this source of data If so, please describe them How do the candidate source systems interact with each other Does the data integrate easily Describe the current user reporting and analysis environment There may also be requirements that should be included in the business themes documentation These are themes that represent what the IT organization needs to effectively build and manage the data warehouse These are requirements that the data warehouse project may need to address Often, IT management identi es these needs The same questions used for other business groups can be used to determine IT business requirements
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SAMPLE IT BUSINESS REQUIREMENTS
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In order to better support the business community, it is important to be able to track the percentage of time that applications are available for internal use and for external use It is also helpful to track who is using which systems, how often, and for how long This helps the systems staff to ensure appropriate capacity, address performance issues, and identify applications that are not providing value If an application is not being used, that typically indicates that there is a problem Perhaps the application is too dif cult to use, or the performance is not acceptable, or the functionality no longer meets the needs of that group This becomes even more critical as applications are released to external users, such as customers and vendors This information is needed to enable the systems community to develop and support valuable business applications
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The entire organization has already begun to learn about information management and data warehousing concepts This education must continue and be at an appropriate level of detail for each audience These concepts need to be understood to help integrate them into day-to-day work, set priorities, (continued)