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N O T E Regardless of other layers of security, if the database management
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system itself is not secured, backdoor access may still be possible
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Utilize the BI technology s security features Most of the BI tools have some sort of security built into the tool Take advantage of what is provided out of the box
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Part IV
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Building the Project
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Leverage standard network security and rewalls Many BI applications are released over the organization s intranet or the Internet The BI application should adhere to all of the corporate standards for securing any application that is delivered using these methods Build security into the BI application itself: There are several common situations in which data must be limited from view: Often, organizational boundaries need to be recognized For example, individual sales reps can look at their own results, but not others, whereas a district manager can see the results for the whole district and all of the reps who report to that district Security may be used to control access to pre-built reports Access may be granted or restricted based by user group or individual user In addition to accessing a report, sometimes there is a need to secure data as you drill down Consider a student reporting system Identi able student details such as name and social security number are not in the data warehouse, but if you drill down far enough you would be able to gure out the identity of some students (eg, there is only one female student in third grade at Roosevelt Elementary School who is in a wheelchair) You can build into the BI application a control that limits the display of data if the set represents fewer than ten students It is important that all users of the data warehouse be informed about the organization s policies for use and distribution of data This includes helping users understand what security is in place and why
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System Controls Who Can Change What
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The security measures de ne who can access the BI application and what data will be visible There will be many people who are granted access to the data but who should not be authorized to make changes to the BI environment and application BI technologies provide the capability to set up standard business measures and report templates These can be de ned and maintained by business analysts or power users Only people who have been given the responsibility, and appropriate permissions, should be able to make changes to the standard components of the BI application Some users may be given privileges to create their own business measures and reports These are not part of the library that is available to the rest of the business community These controls need to be in place to ensure the integrity of the BI environment itself Identify the individuals who will be given the responsibility of making changes to the BI environment They must be provided with the appropriate training to know how to perform these functions in the BI tool Additionally,
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11
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Data Delivery: What you Finally See
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these individuals should have enough business experience to help ensure that any changes are valid and that new reports and measures are set up accurately
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Planning a Successful Launch
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Releasing a business intelligence application whether it is a simple report or a full dashboard is much more that just nishing the BI application and then putting a link on the web Success requires appropriate education and support
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N O T E Regardless of how much planning and scheduling has been done to
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release the BI application, if it is not ready, then do not move forward Postpone any education and launch activities until the data warehouse and BI application are ready for full use Resolve any problems and then move forward
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Marketing the Solution
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As with the launch of any new product, releasing the BI application typically includes a marketing campaign too You can do any or all of the following: Name the BI application, if you have not done so already Use meaningful business names such as Vendor Scorecard or Sales Dashboard Make posters to announce that the BI application is coming (using the business name) Include a note in the appropriate company newsletters Arrange for a news ash to be posted on the main company intranet page Send e-mail reminders to the target audience Pass out buttons or candy These basic marketing activities need to communicate what the BI application will be able to do This is best known and understood by the business representatives who have been involved with the project The marketing messages should address the business value, such as likely bene ts or how the BI application provides data needed to help the group attain its annual goals Following are some sample messages: Early identi cation of at-risk customers enables us to take proactive steps to retain them Easy access and use of accurate sales history can improve the accuracy of sales forecasting
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