/ Accounting for Payroll in VS .NET

Draw QR Code JIS X 0510 in VS .NET / Accounting for Payroll
178 / Accounting for Payroll
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tion available If not, an alternative is to switch the payroll function to the Paymaxx Internet site (found at wwwpaymaxxcom), which offers the Paycard option
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Termination Payments
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There are a variety of state laws that govern how soon employees are to be paid after their employment is terminated The key factor in these laws is whether or not an employee leaves a company under his or her own volition or if the termination was forced by the company Exhibit 105 lists the time periods by state by which termination pay must be given to those employees who have voluntarily left employment In all cases, the intervals listed are for the earlier of the next regularly scheduled pay date or the number of days listed in the first column If a state is not listed in the table, then assume that the termination payment is required at the time of the next regularly scheduled pay date
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Exhibit 105 Maximum Payment Delay 4 Days 5 Days 7 Days 10 Days 14 Days 15 Days 20 Days 21 Days
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Required Pay Interval for Voluntary Terminations Applicable States California Oregon, Wyoming District of Columbia, Nevada Idaho Kentucky, Maine, Nebraska Louisiana, Montana Minnesota Tennessee
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Exhibit 106 lists the time periods by state by which termination pay must be given to those employees who have involuntarily left employment In all cases, the intervals listed are for the earlier of the next regularly scheduled pay date or the number of days listed in the first column If a state is not listed in the table, it does not regulate the required pay interval Also, note that many more states have adopted early-payment laws for involuntary terminations, indicating a much greater degree of interest in paying off employees who fall into this category If the human resources department is coordinating an employee layoff, it is best to notify the payroll supervisor at least a day in advance, so this person can coordinate the proper calculation, printing, and signing of termination payments before the layoffs are begun By doing so, an employer can hand out final paychecks at the time of termination and not have to worry about state laws that sometimes mandate immediate payments to employees Also, by calculating these payments in advance, there is less chance of incorporating a calculation error, which is likelier to occur when under the pressure of having a terminated employee waiting for the final payment
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Payments to Employees / 179
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Exhibit 106 Maximum Payment Delay Immediately Next Regular Payday
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Required Pay Interval for Involuntary Terminations Applicable States California, Colorado, Hawaii, Illinois, Massachusetts, Michigan, Minnesota, Missouri, Montana, Nevada Delaware, Idaho, Indiana, Iowa, Kansas, Louisiana, Maine, Maryland, New Jersey, New York, North Carolina, North Dakota, Oklahoma, Pennsylvania, Puerto Rico, Rhode Island, South Dakota, Tennessee, Virginia, Washington, Wisconsin Connecticut, District of Columbia, Oregon, Utah South Carolina Alaska, Arizona New Hampshire, Vermont, West Virginia New Mexico, Wyoming Texas Arkansas Kentucky, Nebraska
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Sometimes when an employee is terminated or becomes aware of a garnishment order that is about to be implemented against him, an employee will disappear without taking receipt of a final paycheck These paychecks should not be cancelled and the funds retained by the company Instead, individual state laws typically mandate some effort to contact an employee, followed by the state taking ownership of the pay after a designated waiting period The amount of the waiting period by state is shown in Exhibit 107:
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Exhibit 107 Number of Years to Hold 1
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Years Required to Hold Unclaimed Pay, by State Applicable States Alabama, Alaska, Arizona, Arkansas, Colorado, District of Columbia, Florida, Georgia, Hawaii, Idaho, Indiana, Kansas, Louisiana, Maine, Michigan, Minnesota, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, Ohio, Oklahoma, Rhode Island, South Carolina, South Dakota, Tennessee, Utah, Virginia, Washington, West Virginia, Wisconsin, Wyoming North Carolina, North Dakota, Vermont California, Connecticut, Iowa, Maryland, Massachusetts, New York, Oregon, Pennsylvania, Texas Delaware, Illinois, Mississippi, Missouri Kentucky
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