els If this is the case, employees should be warned of upcoming changes in the rates they are paying in .NET

Generator QR Code 2d barcode in .NET els If this is the case, employees should be warned of upcoming changes in the rates they are paying
els If this is the case, employees should be warned of upcoming changes in the rates they are paying
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Example: The Doughboy Donut Company pays for 90 percent of its
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employees medical insurance, 25 percent of the additional medical insurance for the families of employees, and 90 percent of employee life insurance It makes short-term, long-term, and dental insurance available to its employees, but employees must pay for these benefits Ms Emily Swankart is a single parent and has subscribed to all of these types of insurance The total amount of deductions for her is calculated: Type of Insurance Medical insurance Medical insurance, dependent Life insurance Short-term disability insurance Long-term disability insurance Dental insurance Total Total Cost $225 200 35 42 15 28 Deduction (%) 90% 25% 90% 0% 0% 0% Deduction ($) $23 150 32 42 15 28 $290
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As is commonly the case under this type of deduction plan, note that the largest portion of the expense to be paid by the employee is the medical insurance for the dependent
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Employee Purchases through the Company
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Some employees can get into the habit of purchasing a large number of items through the company, which can present several problems First, the payroll staff may find itself tracking multiple repayment schedules for each employee, which is quite time-consuming Second, if an employee leaves the company, the amount of the outstanding loans to the company for unreimbursed asset purchases may exceed the person s final paycheck by a significant amount, making it difficult for the company to collect on the remaining loans Several simple rules can be implemented to avoid these problems First, do not allow an employee to purchase something from or through the company until the last purchase has been fully paid off Second, do not allow the full amount of such a purchase to exceed the amount of an employee s net pay for one month, or perhaps just a single paycheck These rules reduce the number of purchase reimbursements to track and also reduce the risk of loss to the company if an employee quits with unpaid loans
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118 / Accounting for Payroll
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Garnishments for Unpaid Taxes
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If an employee does not pay his or her federal or local income taxes, the employer may receive a notification from the IRS to garnish that person s wages in order to repay the taxes The garnishment will cover not only the original amount of unpaid taxes, but also any penalties and interest expenses added by the government A garnishment for unpaid taxes takes priority over all other types of garnishments, except for child support orders that were received prior to the date of the tax garnishment If a business receives orders from multiple taxing authorities to garnish an employee s wages and there are not enough wages to pay everyone, then the orders are implemented in the order in which they were received The Notice of Levy on Wages, Salary, and Other Income, Form 668-W, is the standard form used for notifying a company to garnish an employee s wages It has the following six parts: Part 1: This is for the employer It states the employer s obligation to withhold and remit the unpaid tax and also states the amount of the unpaid tax Part 2: This is the employee s copy of the notification Parts 3 4: The employee must complete these pages and return them to the employer within three business days, who in turn completes the back side of Part 3 and then returns it to the IRS and retains Part 4 Part 5: The employee keeps this page, which includes tax status and exemption information Part 6: The IRS keeps this page for its records If an employee fails to remit parts 3 and 4 of Form 668-W to the employer, the employer is required to calculate the employee s exempt amount of wages under the assumption that the person is married filing separately, with one exemption These assumptions result in the smallest possible amount of exempt wages, so employees should be strongly encouraged to turn in parts 3 and 4 in order to avoid having the maximum amount withheld from their pay When a Form 668-W order is received to garnish an employee s wages, the payroll staff must first determine if any wages are not subject to the order Only 15 percent of the following types of wages are subject to a tax payment order issued by the IRS, and they are completely exempt from an unpaid tax order issued by a state government: Armed forces disability benefits Pension and annuity payments as specified under the Railroad Retirement Act Unemployment compensation benefits Welfare and Supplemental Social Security payments Workers compensation benefits
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Payroll Deductions / 119
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Once the above types of wages have been accounted for, the payroll staff must determine which deductions can be made from an affected employee s pay before determining the amount of the tax levy Allowable deductions include: Federal and state income taxes Social Security and Medicare taxes Increases in deductions over which an employee has no control, such as a medical insurance increase imposed by a health care provider Deductions required in order to be employed by the company Deductions in effect prior to the tax garnishment notice, which can include deductions for medical, life, and disability insurance, as well as cafeteria plan deductions Once the applicable deductions have been used to reduce an employee s wages to the amount to which the tax levy will be applied, the payroll staff should use an IRS-supplied table to determine the amount of net wages that are exempt from the tax levy This table is shown in Exhibit 72
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