Set Up and Maintain a Scheduling System in .NET framework

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Set Up and Maintain a Scheduling System
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Planning is an activity that many project managers avoid The process can sometimes be rather tedious and involves an activity that does not have immediate visible results This is particularly true early in the project s life cycle, when top management begins to issue a string of pointed communiqu s demanding to know when project development will begin, somehow assuming that time spent planning is taken away from time spent doing In spite of these external pressures for action, it is impossible to underestimate the importance of comprehensive and detailed planning for successful project implementation There is great validity to the old saying that Those who fail to plan are planning to fail Initiating the action steps in a project without having developed a comprehensive planning and control process may please upper management in the short term but it is a real recipe for disaster down the road During the early start-up of the implementation effort planning is paramount This type of planning involves setting milestones, breaking down the specific work activities into meaningful bits and assigning the necessary personnel to tackle each of these duties However, planning is also very useful during the final termination phase of the project We have found that planning here serves two purposes First, schedules provide feedback on how well the project team accomplished their goals: It serves as a learning device through comparing projected schedules with actual results Second, schedules are needed for the transfer of the project to its intended
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Page 98 users Transferring the project, establishing training sessions and maintenance cycles, and getting it online usually require an additional series of target dates and schedules
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Put the Right People on the Project Team
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The importance of recruiting, selecting, and training people who possess the necessary technical and administrative skills to positively influence the ultimate success of the project cannot be stressed enough Does the organization currently possess people capable of understanding the technology and dealing with the headaches, deadlines, and conflict that a project implementation can bring Of equal importance is the question, How are project team members assigned to the group In many organizations, members are assigned to project teams purely on an availability basis; that is, if managers have subordinates who are currently free, those people are put on the team, regardless of whether or not they possess the technical qualifications, people skills, or administrative abilities to perform effectively In some organizations, members are assigned to projects as a method for getting them out of their departments and making them someone else s problem In these cases, managers simply use the project as an excuse to shift problem employees to other duties It is easy to imagine the prospects for projects that are continually staffed this way Personnel as a factor implies having and assigning the most qualified individuals to the implementation team, not the most available We owe our projects more than to simply make an implementation team the dumping ground for malcontents
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Make Sure Top Management Gets behind the Project
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It is well-accepted that top management can either help or seriously hinder a project Top management grants the necessary authority to
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Page 99 the project manager, controls needed resources, arbitrates cross-departmental disputes, and rewards the final results Its role in the successful implementation of a new project should not be overlooked However, top management support must go further than simply approving the new system Their statements of support have to be backed up by concrete actions and demonstrations of loyalty Actions speak far louder than words and have a way of truly demonstrating how top management feels about the project and, by extension, the project manager Are they putting their money where their mouth is or is their support simply pro forma This is an important question that needs to be resolved early in the implementation process, before significant time and resources have been spent Further, top management s support can be most important during the time when the actual work of the implementation is being done rather than early on or after the project is being terminated prior to transfer to clients Top management is most able at this point to make their presence felt, through providing the necessary money, personnel, and support for the system as they are needed Finally, both project managers and their teams need to know that top management will support them in the event of unforeseen difficulties or crises All implementation efforts encounter difficulties and fair weather supporters are likely to be terribly demoralizing
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