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Numerous delivery systems for reporting ethical or criminal behavior, both directly and anonymously, from within the company and without, with every report dutifully investigated and cleared Open and transparent reliance on principles and values in decision making
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WHAT WE STAND FOR: STATEMENT OF CORPORATE VALUES
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The Sarbanes-Oxley Act requires each public company to disclose whether it has adopted a code of ethics for senior financial officers and if not, why not The NYSE raises the bar by requiring listed companies to go beyond financial officers by making publicly available a code of business conduct and ethics for the company s directors The NASD has similar requirements The NYSE requires a code of business conduct and ethics that includes sections concerning conflicts of interest, corporate opportunities, confidentiality, fair dealing, protection and use of company assets, compliance with laws, rules and regulations, and encourages the reporting of illegal or unethical behavior
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Conflicts of Interest Conflicts of interest can arise when an employee or relative receives personal benefit as a result of his or her position in the company The most famous conflict of interest in recent times was the management of off-balance sheet entities by Enron s CFO The amazing thing is the board waived its conflict of interest policies to allow Andy Fastow s management company to administer the legal entities Conflicts can also occur innocently For example, a director who sits on the board of a company that plans to tender for another company, where she as a director, would now have a conflict of interest preventing her from objectively deliberating the merits of the acquisition The company must have procedures for employees, officers, and directors to report potential conflicts of interest Once notified, the potential conflict must be actively managed by separating or otherwise preventing the individual from participating in decisions
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affecting the conflicted matter Generally, the conflicted director would recuse him- or herself from related debate and refrain from voting on those matters
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Opportunities that Arise from Corporate Employment The NYSE guidelines state that a code of conduct should include a discussion prohibiting employees, officers, and directors from taking for themselves personally opportunities that are discovered through the use of corporate property, information, or position; using corporate property, information, or position for personal gain; and competing with the company An example might be the recent scandal at the Pentagon where Darleen Druyan, the former number two acquisition executive for the Air Force, negotiated for a job at Boeing at the same time she was involved negotiating contracts with the company Druyan admitted that she did favor Boeing as a result of her pending employment and altered her personal journal to make it appear that she had no conflicts with the company Clearly, she used the leverage of her position for personal gain As a result, she was sentenced to nine months in prison and several more months at a detention facility
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Confidentiality Most companies now have their employees sign annual confidentiality agreements to protect against disclosing any nonpublic information that might be useful to competitors or harmful to the company or its customers However, best practice is to not limit confidentiality agreements to directors, officers, and employees, but also include contract and temporary workers as well as vendors with access to confidential information Not long ago, the law firm of Jones Day experienced what many in the investment banking and legal world fear, the leaking of confidential and material information In this case, Jones was representing a provider of media content via satellite in a patent dispute An individual affiliated with one of their reprographics vendors downloaded technical information and put it up for sale on the Internet The buyer would obtain the information needed
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