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Sarbanes-Oxley will require radical changes to the manner and speed of information flow within the corporation: IT and its value position will change forever Financial system overhauls will have to address all the control, monitoring, and reporting processes of a company, meaning that a top-to-bottom examination of any and all systems, from inventory control to payroll, will be required IT departments and the company will likely face higher labor costs as they prepare to meet the compliance regulations and then maintain the systems afterward Requests for system changes will likely come fast and often, and projects that might have seemed unjustifiable from a cost-benefit standpoint in the past will likely take on new significance under Sarbanes-Oxley rules As daunting as the task of overhauling a company s IT system is, the CIO faces an even stronger legal hazard from the rollout of the Sarbanes-Oxley Act As it becomes more and more apparent that IT is an integral link in the financial reporting system, CIOs will likely be held to the same liability standards as CEOs and CFOs when it comes to assuring the accuracy of reports In April 2003, HealthSouth s CIO, Kenneth Livesay, was fired and pleaded guilty to federal charges of falsifying financial information and conspiracy to commit wire and securities fraud He and seven other financial employees, including the CFO and Chief Controller, admitted their guilt in the scheme to artificially inflate HealthSouth s earnings and assets during the past several years The information coming out is only as good as the information going in, and the onus will be on the IT department to ensure data integrity, reliability, and accuracy
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Despite the grumbling about the cost to deploy systems that will enable corporations to comply with Sarbanes-Oxley initiated reforms, the consensus among senior executives is that the outcome will benefit corporations as much as investors By leveraging the controls put in place under Sarbanes-Oxley, corporations will have much more accurate and timely data with which to make all business decisions Benefits of this process include:
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The notion that accurate and timely data will improve operating efficiency is certainly not new, and the ideal of transparent and ethical treatment of business data has always been lauded SarbanesOxley is the catalyst that has brought all these elements to the forefront, out of theoretical posturing and into actual solutions All three factors will work together to ultimately create stronger corporations that have greater sustainability in economic downturns Accurate data is an obvious necessity when making any business decision, from the mundane to the momentous Senior management will need to instill this into every employee and every process so that accuracy becomes paramount, even over staying on budget This certainly does not mean that assets should be used recklessly to maintain accurate records; rather, it simply means that the generally accepted business practice (GABP) is to choose the most accurate method rather than the cheapest method This will mean a shift in focus for many corporations across all industries and of all sizes; however, the long-term benefits will outweigh the initial costs Second only to accurate information is the need for timely information Accurate figures are most useful when they can be used to determine future practices rather than analyze historic events With periodic reports coming out weeks and months after the closing date, many business decisions are made using insufficient forecasts and outdated information Linking day-to-day operations with anticipated results will enable the management team to identify and react to divergences much quicker and much more effectively Many hours are put into strategic planning, and timely information is key to keeping the corporation on course There will be little argument that timely and accurate data improves business efficiency Transparency is the third factor that will ensure operational sustenance Transparent accounting and reporting are key to investor satisfaction, and investors will ultimately keep the corporation healthy and prosperous Investors want to have confidence that the information presented to them is historically correct, currently relevant, and future oriented The difficulty will be in aligning these factors and bringing them together at the same time both
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