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Do departments get information that measures their performance That is, do they get information that tells a department whether it is achieving its operational, financial reporting, and compliance objectives Do departments identify, capture, process, and communicate the information that others need (eg, information used by customers or other departments) in a form and time frame that are useful Do departments provide information to others that alerts them to internal or external risks Do departments communicate effectively, both internally and externally
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Information and communication are simple concepts Nevertheless, communicating with and getting information to people in a useful form and time frame is a constant challenge Management may, for example, consider the design of procedures for involvement of the accounting department in changes to a company s enterprise resource planning system, including signoffs on changes Operating effectiveness may include inquiry as to whether the accounting department was actually involved and what level of involvement was reported, and inspection of evidence (such as signoffs or project plans) indicating the personnel involved A typical class of transactions a company may process is payroll, which involves the capture of payroll changes and the recording of payroll liabilities in the general ledger Management may consider whether the design of the process ensures that the right information is provided, in sufficient detail and on a timely basis, to ensure that payroll liabilities are complete and accurate (including, for example, vacation accruals) Evaluation of operating effectiveness may be performed by asking personnel about the timeliness and accuracy of the information received, and by inspecting payroll and accounting records Management may consider the design of decision processes related to business expansions, acquisitions, and contractions and the extent to which timely and relevant information is passed to the tax department for consideration of tax effects and applicability Operating effectiveness may be evaluated by reviewing meeting minutes or other documentation as evidence of the required participation, information flow, and analysis
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Monitoring is the assessment of internal control performance over time It is accomplished by ongoing monitoring activities and by separate evaluations of internal controls such as self-assessments, peer reviews, and internal audits The purpose of monitoring is to determine whether internal controls are adequately designed, properly executed, and effective Internal controls are adequately designed and properly executed if all five internal control components (ie, control environment, risk assessment, control activities, information and communication, and monitoring) are present and functioning as designed Internal controls are effective if the board of directors or trustees and management have reasonable assurance that:
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They understand the extent to which operational objectives are being achieved Published financial statements are being prepared reliably Applicable laws and regulations are being complied with The internal controls are operating effectively The effectiveness of an internal control system can be determined by its ability to prevent material errors in the financial accounting records and to ensure that the financial accounting records present an accurate picture of the organization s business operations and its financial status
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Although internal control is a process, judging its effectiveness involves an assessment of the condition of the process at one or more points in time Just as control activities help to ensure that actions to manage risks are carried out, monitoring helps to ensure that control activities and other planned actions to effect internal control are carried out properly and in a timely manner and that the end result is effective internal control Ongoing monitoring activities include various management and supervisory activities that evaluate and improve the design, execution, and effectiveness of internal control In contrast, separate evaluations, such as self-assessments and internal audits, are periodic evaluations of internal control components, resulting in a formal report on internal control Department
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