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When it comes to staf ng a team, there s also the small matter of practicality If you only have ve people in your technical organization, then these are going to be the ve people on your team If you absolutely must have specialist knowledge and Fred is the only person with the knowledge, then Fred must be on your team Even given all these limitations, it s still important to give people a choice of where they work Few things are as demoralizing as telling someone to work in a team or on a project when they don t want to
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94 Create Feedback Loops
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Whether you re working up to a change or starting one off, it pays to build feedback loops At the most basic level, a feedback loop allows people to see the effects of their actions, thus creating awareness of problems and possible improvements Without feedback, it can be dif cult to know how well you re doing Short feedback loops are more effective than long ones, because there s a closer connection between cause and effect For example, program code may be written today but not tested for a month It might not be integrated for another month Consequently, by the time we know the effect of our actions, we ve forgotten what we did Even if we do know the full cause and effect, two months have elapsed, during which time the same faults may have been replicated It isn t enough to create feedback loops We need to speed them up, reducing the gap between cause, effect, observation and further action Identifying existing feedback loops and creating new ones is all part of systems thinking, as discussed in 5 Feedback loops deliver the messages of failure that motivate us to change and improve Feedback loops also deliver the messages of success that tell us that we re doing the right thing As such, feedback loops can play a key role in creating learning and change Feedback can occur in any number of forms These include:
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Personal communication actually talking to people about their performance Statistical counting some criteria Systematic like the kanban cards used in Lean manufacturing Financial bonus payments for successful projects
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One of the most powerful forms of feedback is: money Money isn t only expenditure and income: it s also information Money ows tell us where we re putting our efforts and resources, and they show how successful our product is in the marketplace Because the exchange of money entails sacri ce by one party, it s a particularly powerful form of feedback
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If people don t want your product, you ll know because your income will fall When someone is willing to part with hard-earned cash for your product, this shows that they value your product above others, and that your product has some advantage over the competition
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Thinking Point: Identify and Invent Feedback Loops
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Identify the feedback loops in your team and organization Are the feedback loops effective Could they be made shorter and faster Also try to identify places where new feedback loops would be useful or where existing feedback loops are broken
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Check-in
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Some people are happier sitting in meetings and listening to others without saying much themselves There is nothing necessarily wrong with this: it s simply what some people prefer to do Still, there are times when we want to involve everyone in the meeting and hear as many points of view as possible One way of encouraging people to say more and put people in the right frame of mind is to start with a check-in round To do this, ask everyone in the room to brie y say a few words When groups haven t met before or don t know one another, this is often a personal introduction For groups that meet regularly, a check-in can still be useful to get the meeting off to a good start; but since people know each other, some different formula is required The meeting host or organizer may pose a question and ask each person present to answer it as they please Suitable questions are:
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Can you tell the group some good news What have you learned recently Tell me something positive In a single word, describe how you re feeling
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In some groups, the answer is less important than the action of involving everyone In other groups, the question can trigger re ection on the part of individuals and the group as a whole In one book study group I organized, the question became a useful mechanism for people to apply ideas from the book to their team The discussions that followed the check-in were often more interesting than the book itself At rst, groups might nd it odd to be expected to say something at the start of the meeting I have heard engineers in England describe it as a
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