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whether you re doing ve minutes at the staff meeting or a half-day at the annual conference Always plan and deliver a presentation with the audience in mind Who are they What jobs do they do What are their expectations How experienced are they What do they know already Try to nd this stuff out in advance but keep in mind the need for exibility, there s always a chance the chief executive will drop into your slot on the staff induction day Schedule Following on from this is the need to consider carefully the time-slot and general logistics for your presentation If it s rst thing in the morning it s almost inevitable that some people will turn up late If you re on rst thing after lunch your audience is likely to be feeling a little sleepy If your slot is at the end of the day, you ll nd people will be checking their watches, anxious to begin their journeys home Your presentation will need to re ect these circumstances Perhaps you re one of a series of presenters and again you ll need to consider your place in the running order If you re on rst you ll need to nish with a strong summary so that people will remember your message even after hearing many others If there have been two or three speakers before you, you might need to do something a little engaging to regain attention This is particularly the case if the rst talks have been poor and the audience has been exposed to death by PowerPoint Room layout A few minutes focusing on the room layout can pay huge dividends later on Find out in advance if you have any control over how things are going to be set up If not, at least you ll know what you re working with If people need to do a lot of note taking, tables are best If it s a large audience though this might be impractical and so you might decide to produce a handout instead Will
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your audience be able to see and hear you properly If you have posters and other visuals with you it might be best to place them at the side or the back of the room, so that you can draw people s attention to them at the right times Inner variables My feeling is that the outer variables can be easily handled with a little bit of common sense and some forward planning As always with coaching we nd that it s the inner variables that hold the key to real presentation performance Con dence Pay attention to how con dent you feel from the moment you get the presenting assignment As you sit down and start to gure out what you re going to say, do you nd you re feeling better about certain parts of the topic than others If so, can you feature more of the material you like or do you need to do more homework on the weaker areas As you deliver your talk do you notice your con dence levels changing Most presenters say that their nerves settle after a few minutes If you feel like this, make sure that there s nothing too complex or controversial to cover at the beginning this gives you a chance to get into your stride before handling the trickier bits Familiarity with subject Similarly, it s worth asking yourself or the presenters you coach On a scale of 1 10, how familiar are you with this topic or subject If it s an 8 or 9 what would have to happen to make it a 10 If it s a 4 or 5 what would it need to be on the day to get the job done Is there time to build your familiarity to that level
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